Valmont Industries, Inc. Administrative Associate (Flexible Hours) in Valley, Nebraska
600 W Reichmuth Rd Valley Nebraska 68064-0358
Welcome to Valmont, where a world of opportunity awaits. When you join our team, you become part of a passionate group dedicated to changing lives and conserving resources around the globe. We want problem solvers who roll up their sleeves to foster progress and innovation for all people. At Valmont, we provide infrastructure, irrigation, tubing and coatings to the world. We strengthen cities. We nourish croplands. We design, manufacture and coat. Our products and services make a difference. Join us, and BUILD YOUR WORLD.
A Brief Summary of This Position:
The Administrative Associate is an Individual Contributor responsible for handling all of the day-to-day demands of providing assistance to various teams in all areas of administrative support, completing reports, scheduling meetings, booking travel/venue for meetings, ordering supplies, acting as site liaison for United Way campaigning, handling facilities issues and/or planning space moves, ordering furniture, planning IT moves, and managing data storage. The position is either full time with flexibility, or also can be part time, based on weekly needs. Details on schedule flexibility and expectations will be discussed during the interview process. The position will be a minimum of 24 hours per week.
This position reports to the Utility Human Resources Manager and has no direct or indirect reports
Liaise with copier vendor to report issues, schedule cleanings, etc.
Orders office supplies as needed
Assist with facilities space management including ordering of furniture, coordinating IT & phone delivery
Assist with completing customer quotations, which may include downloading information and preparing for shipment
Update bulletin boards and all communications to employees
Gather data and prepare reports and presentations on a variety of topics in various format utilizing Word, Excel, PowerPoint and Publisher Software
Help all employees apply for International VISA’s, passports, and book domestic and international meetings, travel arrangements, etc.
File and retrieve confidential company documents, records and reports
Maintain calendars for leadership, respond to meeting requests, and handle logistics of day to day activities including appointments and out of town travel
Coordinate onboarding and assimilation including computer, phones, business cards for new hires and transfers
Plan off-site meetings for all departments including providing venue options, contracting with hotels, caterers, suppliers and others
Take messages, answer email, send memos and other types of correspondence on behalf of division executive leadership team members
Record and type meeting agendas, meeting minutes and Quote reports as needed
Plan celebrations and coordinate with vendors for meals, venue, hotel, airfare, etc., as needed
Plan and book Engineering Symposiums, Quarterly Sales meetings, Executive Leadership Strategy sessions including identify keynote speakers and venue
Assist with United Way campaigning for site including holding pledge meetings and following up on employee annual contributions
Create and update organizational charts
Create and manage Microsoft Outlook email distribution lists and ability to create and publish varied communications and announcements
Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):
High School diploma and 4+ years of work/educational experience or Associates Degree
Proficient with Microsoft Suite Products (Word, Excel, Outlook, PowerPoint)
Ability to prioritize, organize and balance work needs and deadlines of multiple groups
Detail oriented with excellent organizational and communication skills
Must be able to interact with employees at all levels of the organization
Travel up to 5% (domestic) – possible overnight stays
Highly Qualified Candidates Will Also Possess These Qualifications:
Three years office administration experience
Bachelor’s degree in Business
Notary Public certification or willingness to obtain
Experience within a manufacturing company, division or corporate office setting
Ability to use Publisher Software effectively and efficiently
AV Set-up coordination and use of various equipment (Polycom, projection equipment, speakers, microphones, etc.)
CRM (Client Relationship Management) software usage or exposure
Working Environment and Physical Efforts:
Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. Travel is required up to 5% in this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.
Valmont Industries, Inc. is a leading producer and distributor of products and services for the infrastructure and agricultural markets.
Valmont began in 1946 when founder, Robert B. Daugherty, combined his $5,000 savings with a wholehearted belief that business could and should be done better. From those modest beginnings, the company grew into a global leader of engineered products and services for infrastructure, and water-conserving irrigation equipment and solutions for agriculture.
From lighting and traffic structures to guide the way, to communication towers that keep people connected, to utility structures that power homes and businesses, to irrigation equipment and technology that helps grow the world’s food, we are committed to Conserving Resources. Improving Life ® .
Four primary business segments comprise Valmont: Engineered Support Structures; Coatings; Irrigation and Utility Support Structures. We manufacture products in over 80 different facilities spread across 6 continents and do business in over 22 different countries. Valmont is publicly traded on the NYSE under the symbol (VMI).
We are passionate about our products. We pride ourselves on being people of integrity who excel at delivering results. We pursue opportunities for growth by taking products and processes to new markets, developing new products for existing markets, and continually improving across the company to ensure that Valmont solutions are always the global industry leader.