Valmont Industries, Inc. Project Administrator (Larson) in Tucson, Arizona
1501 S Euclid Ave Tucson Arizona 85713
Welcome to Valmont, where a world of opportunity awaits. When you join our team, you become part of a passionate group dedicated to changing lives and conserving resources around the globe. We want problem solvers who roll up their sleeves to foster progress and innovation for all people. At Valmont, we provide infrastructure, irrigation, tubing and coatings to the world. We strengthen cities. We nourish croplands. We design, manufacture and coat. Our products and services make a difference. Join us, and BUILD YOUR WORLD.
A Brief Summary of This Position:
This individual contributor position is the main coordinator between Valmont and our OEM’s / representatives and customers in areas of requests for quotations, accepting and processing orders, computing accurate prices, maintaining management directed margins, negotiating price and delivery to obtain orders, handling all quote and order related issues for our customers. The main area of focus is in the telecom sector, specifically, a focus on monopole-based concealment wireless network sites. The incumbent is part of a regional team consisting of Regional Sales Managers, Project Administrators, Engineer, Drafters, and Field Service Specialist. The Project Administrator is the focal point for all assigned quotation functions from the initial request through final disposition of the completed quotation and any subsequent revisions. This role coordinates all administrative functions of the customer service / order management process from entry to final shipment of the product and must have strengths in both quotation functions and customer service.
This position reports to the Director of Project Management and has no direct reports
Responsible for all order-related tasks, including, but not limited to comparison of total purchase order terms to Valmont terms and pricing policy, calculating margins and commissions, order processing, scheduling input, order expediting through all internal departments, order entry into the computer systems, and credit-related functions
Read and interpret zoning and construction drawings as it pertains to bids/quotes/orders
Process quotes and orders, verify against quote documents, enter and schedule orders on a timely basis, and monitor flow through various departments, expediting when required
Develop and practice accurate scopes of work for production teams to correctly manufacture and finish project materials
Ensures accuracy and completeness of work, as this is used for order processing by other departments
Establish and maintain customer master files on all assigned accounts to provide timely information, minimize quotation and order turnaround time, and to maximize accuracy and effectiveness
Acquire and maintain a working knowledge of marketing, product engineering, industrial engineering, sales service, traffic/shipping, manufacturing, purchasing, and accounting functions as related to the product
Possess the capabilities of prudent, on-the-spot, decision making
Must possess advanced problem solving skills, with attention to detail and a number/math orientation
Ability to plan and organize in order to handle multiple tasks concurrently
Ability to operate a computer including quotations and customer management software and Microsoft office products
Other Important Details about the Role:
Maintain a complete understanding of the quote and order entry systems and all the process and procedure changes that occur
Ensure recommended margin levels be met on all quotations
Coordinate and communicate effectively with all who receive prices or place orders
Evaluate and re-price quotes and orders when changes are made, quote validity expires, or negotiations take place
Manage and communicate specifics for all assigned quotations including the initial review and summarization through follow-up activities
Maintain a cooperative attitude in dealing with all departments of the company as a customer contact
Implement and practice company policies on warranty, quality, and shortage items
Determine least cost approach that will satisfy customers on all field complaints and work with the appropriate Field Service Specialist when required
Participate or lead on various divisional/departmental continuous improvement teams or projects
Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):
Bachelor’s degree with 3+ years relevant experience in sales, quotations, or customer service roles or Associates Degree with 5+ years relevant experience or 7+ years of relevant experience
Demonstrated strong interpersonal, verbal, and written communication skills
Demonstrated ability to use independent judgment and discretion
Demonstrated ability to keep a positive, professional attitude in a fast-paced environment subject to specific deadlines which must be met
Must possess advanced problem-solving skills, with attention to detail and a number/math orientation
A strong working knowledge of Microsoft Excel, Word, and Outlook
Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
Good communication, interpersonal skills, and client focus while working with assigned accounts
High level of attention to detail and knowledge of the customer's specification requirements as well as a thorough understanding of the end use of the product and the manufacturing processes used to make the product
The ability to work in a high volume environment subject to specific deadlines which must be met, while verifying the accuracy of work and/or others’ work
A high level of knowledge of products offered, material requirements, and methods used to meet these requirements efficiently
Experience reading and interpreting zoning and construction drawings with the ability to perform take-offs from documents
Highly Qualified Candidates Will Also Possess These Qualifications:
Bachelor’s degree with an emphasis in Business, Marketing, Construction Management, or related field
Knowledge of lighting, traffic, communications, or sign structure products or industries
Experience working in a manufacturing environment or with a manufacturing company in a customer service capacity
Experience working in construction management or construction project management
Ability to understand and analyze engineering details, project plans, and specifications
Knowledge of Salesforce CRM is a plus.
Working Environment and Physical Efforts:
Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. No travel requirements for this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.
Valmont Industries, Inc. is a leading producer and distributor of products and services for the infrastructure and agricultural markets.
Valmont began in 1946 when founder, Robert B. Daugherty, combined his $5,000 savings with a wholehearted belief that business could and should be done better. From those modest beginnings, the company grew into a global leader of engineered products and services for infrastructure, and water-conserving irrigation equipment and solutions for agriculture.
From lighting and traffic structures to guide the way, to communication towers that keep people connected, to utility structures that power homes and businesses, to irrigation equipment and technology that helps grow the world’s food, we are committed to Conserving Resources. Improving Life ® .
Four primary business segments comprise Valmont: Engineered Support Structures; Coatings; Irrigation and Utility Support Structures. We manufacture products in over 80 different facilities spread across 6 continents and do business in over 22 different countries. Valmont is publicly traded on the NYSE under the symbol (VMI).
We are passionate about our products. We pride ourselves on being people of integrity who excel at delivering results. We pursue opportunities for growth by taking products and processes to new markets, developing new products for existing markets, and continually improving across the company to ensure that Valmont solutions are always the global industry leader.